At Prodpod, we prioritize your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and protect your information when you use our application in accordance with the General Data Protection Regulation (GDPR) and UK data protection laws.
Data Controller
Prodpod is operated by SNOWPANDA LIMITED, a company registered in the United Kingdom. We are the data controller responsible for your personal data.
- Company Name: SNOWPANDA LIMITED
- Registered Address: 2nd Floor College House, 17 King Edwards Road, Ruislip, London, United Kingdom, HA4 7AE
1. Information We Collect
Personal Information
When you create an account or use certain features of Prodpod, we may collect the following personal information:
- OAuth Login Information: When you log in using OAuth providers (such as Google, GitHub, or other supported platforms), we collect your email address, name, and profile picture from the OAuth provider. This information is used to create and manage your account.
- Usage Data: Information about your study sessions, tasks, subjects, and productivity metrics that you create within the application.
Non-Personal Information
We may also collect non-personal information about your interactions with the app, such as:
- Analytics Data: We use PostHog analytics to understand how users interact with our application. This may include page views, feature usage, and session duration. PostHog may collect technical information such as device type, browser type, and IP address. We configure PostHog to process analytics data within the EU where possible, in compliance with GDPR requirements.
- Device Information: IP address, device type, operating system, and browser information.
2. Legal Basis for Processing
Under the GDPR and UK data protection laws, we process your personal information based on the following lawful grounds:
- Performance of a Contract: We process your data to provide you with access to the Prodpod app and its features.
- Legitimate Interests: We use your information to improve the app, enhance user experience, and maintain the security of our services.
- Consent: For optional features such as analytics cookies, we rely on your consent. You can manage your cookie preferences at any time and withdraw consent without affecting your ability to use the core features of Prodpod.
3. How We Use Your Information
Prodpod uses your personal information for the following purposes:
- To Provide and Maintain Our Service: To enable your access to Prodpod and provide its features, including study sessions, task management, and productivity tracking.
- To Communicate with You: To send important updates, respond to your inquiries, and provide customer support.
- To Improve Our Service: To analyze usage patterns through PostHog analytics (with your consent) and enhance the app's functionality and user experience.
- To Ensure Security: To detect, prevent, and address technical issues, fraud, and abuse of our services.
4. Cookies and Tracking Technologies
Prodpod uses cookies and similar tracking technologies for the following purposes:
- Essential Cookies: Required for authentication and basic functionality of the application. These cookies are necessary for the service to work and cannot be disabled.
- Analytics Cookies (Optional): PostHog analytics cookies help us understand how users interact with our application. You can opt out of these cookies through your browser settings or our cookie consent banner. Declining analytics cookies will not affect your ability to use Prodpod.
You can manage your cookie preferences at any time through your browser settings. Please note that disabling essential cookies may affect the functionality of the application.
5. Sharing Your Information
We do not sell, trade, or transfer your personal information to third parties, except under the following conditions:
- Service Providers: We may share your information with trusted third-party service providers who help us operate our app (such as hosting providers and OAuth providers). These providers are bound by strict confidentiality agreements and data processing agreements.
- Analytics Provider: PostHog processes analytics data on our behalf in accordance with their privacy policy and data processing agreement.
- Legal Obligations: We may disclose your information if required to do so by law or to comply with legal processes or valid requests by public authorities.
6. Data Security
We implement appropriate technical and organizational measures to safeguard your personal information from unauthorized access, use, or disclosure. This includes encryption, secure authentication, and regular security assessments. However, no method of transmission over the Internet is completely secure. While we strive to protect your data, we cannot guarantee absolute security.
7. International Data Transfers
Your personal data may be transferred to and processed in countries outside the United Kingdom and European Economic Area (EEA). Where we transfer data outside the UK/EEA, we ensure that appropriate safeguards are in place, such as standard contractual clauses approved by the UK Information Commissioner's Office (ICO) or European Commission, or other legally recognized transfer mechanisms.
8. Your Rights Under GDPR and UK Data Protection Laws
As a data subject, you have the following rights concerning your personal information:
- Access: You can request a copy of the personal data we hold about you.
- Rectification: You can request the correction of inaccurate or incomplete data.
- Erasure (Right to be Forgotten): You can request the deletion of your data under certain circumstances (e.g., if it is no longer necessary for the purpose it was collected).
- Restriction of Processing: You can ask us to limit how we use your data in certain cases.
- Data Portability: You can request a copy of your data in a commonly used format to transfer it to another service.
- Objection: You can object to our processing of your personal data for direct marketing or when processing is based on legitimate interests.
- Withdraw Consent: If we rely on your consent to process your data (such as for analytics cookies), you may withdraw this consent at any time.
To exercise any of these rights, please contact us at the email address provided below. We will respond to your request within 30 days as required by law.
9. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. When you delete your account, we will delete or anonymize your personal data within 30 days, unless we are required to retain certain information for legal or regulatory purposes.
10. Children's Privacy
Prodpod is not intended for use by children under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without appropriate consent, we will take steps to delete that information.
11. Automated Decision-Making
We do not use your personal data for automated decision-making or profiling that produces legal or similarly significant effects.
12. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically. Your continued use of the app after changes are made constitutes your acceptance of the updated Privacy Policy.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
- Company: SNOWPANDA LIMITED
- Address: 2nd Floor College House, 17 King Edwards Road, Ruislip, London, United Kingdom, HA4 7AE
- Email: [email protected]
If you are not satisfied with our response to your privacy concerns, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.
This Privacy Policy is effective as of January 20, 2026